HOUSE RULES & INDEMNITY FORM

🌿 Welcome to Jakkelsroep Accommodation 🌿

It is an absolute privilege to welcome you to our retreat! Our team is dedicated to making your stay in the beautiful bushveld as memorable, comfortable, and relaxing as possible.

To help us maintain a safe, peaceful, and harmonious environment for all our guests, we kindly request that you review our house rules and stay guidelines below. By checking in, you and your party agree to join us in caring for this special property.

🏡 SECTION 1: STAYS, DEPARTURES & BUSHVELD LIVING

1.1 Check-In & Getting Ready for You
To ensure every guest arrives to a pristine space, our units are strictly serviced for confirmed arrivals on your stated check-in date. If you need to extend or face unexpected delays, please chat with us! Timeous departures help our cleaning teams keep everything running beautifully on schedule.

1.2 Checking Out & Timing ⏰

Check-Out Time: Strictly 10:00 AM.
Late Checkout Care: To help us cover staff scheduling changes, a fee of R100.00 per hour (or part thereof) applies if the unit is not vacated by 10:00 AM. This will be deducted from your refundable breakage deposit.
Leaving Your Space: We kindly ask that you leave the unit neat and tidy when you head out. A standard R200.00 cleaning fee will be deducted from your deposit if the space requires extra intensive cleaning.

1.3 Booking Changes & Cancellations 📅
We understand that plans can change! Our moderate cancellation policy handles deposit refunds based on the following timelines:

More than 1 month before check-in: 100% deposit refund.
More than 1 week before check-in: 50% deposit refund.
Less than 1 week before check-in: 0% deposit refund.

If, for any reason, the owners waive the cancellation policy, they reserve the right to charge an administration fee on any refunds.

1.4 Embracing the Bushveld Grid (Load Shedding) 💡

Jakkelsroep operates within the national electricity grid schedule. When load shedding occurs, we invite you to unplug, relax, and truly enjoy the unique quiet of nature.
Emergency Lighting: Each room features a backup light. Please keep this unit plugged into the wall socket at all times so it stays fully charged and ready to light your way.

1.5 Property Love & Maintenance 🛠️
To keep Jakkelsroep looking its best, general maintenance may occasionally take place during your stay. Noise levels might fluctuate slightly, and we sincerely thank you in advance for your kind understanding!

💰 SECTION 2: PROPERTY CARE & FAIR-PLAY FEES

2.1 Refundable Breakage Deposit

Peace of Mind Deposit: We hold a refundable breakage deposit of R700.00 per booking.
Accidents & Damages: We know accidents happen! Guests are responsible for the repair or replacement costs of property items, towels, or linen damaged during their stay. Please take extra care to protect linens from permanent stains like makeup or hair colorants.
Reporting: If you notice any shortages or breakages, please let us know right away. Items discovered after check-out will be invoiced to your account, to be settled within 7 days.

2.2 Fresh Air & No-Smoking Policy 🚭

Indoor Spaces: To comply with South African law and keep our rooms fresh for everyone, smoking is not permitted inside the units. A cleaning and restoration fee of R1,000.00 applies to any indoor smoking.
Hubbly Bubbly (Hookah): For safety and fabric protection, Hubbly Bubbly use is restricted from all indoor rooms and patios.
Caring for Nature: Please do not discard cigarette butts on our lawns or pathways. Let's keep the bushveld pristine!

2.3 Extra Housekeeping Requests 🧺
Standard room preparation is included, but if you love fresh linens daily, we are happy to assist:

Linen Change: R100.00 per extra set.
Towel Change: R100.00 per extra set.
Service Hours: Our friendly cleaning team is available Monday to Saturday. Please note that servicing is not available on Sundays or Public Holidays.

2.4 Respecting the Layout 🪟

To protect our floors, walls, and assets, we ask that you do not move indoor furniture, trampolines, camping chairs, or game tables from their designated spots.
Please remind little ones not to jump on indoor lounges or draw on walls, tables, and doors. Children under 12 should enjoy these spaces with an adult nearby.

🎱 SECTION 3: RECREATION ROOM FUN & CARE

To keep our premium games in championship condition, we have a few simple guidelines for our games areas.

3.1 Pool Table Care 🎱

Adult Supervision: The pool table is reserved for adult play and professional sport practice. We kindly ask that children remain under close adult supervision in this area.
No Food or Drinks: Please keep all snacks, drinks, and cigarettes completely clear of the table rails and felt surface to avoid permanent stains.
Respect the Frame: Please do not sit on the table or lean heavily on the cushions, as this can unlevel the delicate slate underneath.
The Golden Rules: Keep at least one foot flat on the floor for every shot. Apply cue chalk away from the table, and avoid wearing heavy jewelry or metal zippers that could snag the cloth. "Jump" and "masse" shots are proudly prohibited to protect the felt.

3.2 Table Tennis Etiquette 🏓

Safe Play Zone: Enjoy your rallies! Please maintain a clear space of 2 metres behind the table and 1 metre on the sides to prevent backing into walls.
Setup Help: Full-sized tables are heavy. Please ensure two people handle folding or unfolding, and check that safety latches are clicked into place.
Safety First: Wear athletic shoes with good grip (no sliding in socks or sandals). Keep the floor clear of loose balls to prevent twisted ankles. If a ball rolls in from another game, simply pause and call a "let."

3.3 Dartboard Safety 🎯

The Clear Lane: Safety first! Never walk toward the board until the thrower has completely finished their three-dart turn.
Watch the Bounce: Please ensure dart tips remain sharp and intact. Dull tips are prone to bouncing off the board unexpectedly. Always throw within the protective backboard zone and keep spectators well clear of the side lanes.
Friendly Focus: Please keep a quiet, supportive environment while a player is aiming.

🤝 SECTION 4: GOOD NEIGHBOURS & POOL SAFETY

4.1 Keeping the Peace 🤫

Tranquility First: Jakkelsroep is a place to unwind. We ask that all guests keep music and noise at a respectful level. Firecrackers and rowdy behavior are strictly prohibited.
Community Respect: Kindly treat all fellow travelers and staff with warmth and respect. If an issue arises, please contact Management immediately so we can handle it professionally. Management reserves the right to ask guests who disrupt the peace of the property to vacate without a refund.

4.2 Day Visitors & Occupancy 🚗

Fair Occupancy: To avoid overcrowding, units are limited to the specific number of guests booked. Subletting or splitting bookings is not permitted.
Welcoming Day Guests: Day visitors are absolutely welcome by prior arrangement with the owner! To help us manage property resources, a fee of R100.00 per person (max 2 guests) and R50.00 per extra vehicle applies, payable in advance.

4.3 Pet-Friendly Stays (Unit 1 & Unit 2 Only) 🐾

We love four-legged family members! Please arrange pet stays with us prior to arrival. We welcome up to two small-to-medium well-behaved pets.
Pet Care: For the safety of local wildlife and other guests, pets must be kept on a leash while outdoors. Cat owners must bring along a litter box.
Pet Refresh Fee: A R200.00 pet cleaning fee applies and will be deducted from your deposit upon departure to ensure the room is completely allergen-free for the next arrival.

4.4 Dress Code & Decorum 👕
To maintain a comfortable environment for families and all cultures, guests are expected to be fully and appropriately clothed in all public outdoor areas.

4.5 Splash Pool & Swimming Pools 🏊

Swim at Your Own Risk: There is no lifeguard on duty. Parents and guardians, please actively supervise your children at the water's edge at all times.
Pool Safety: Please use proper swimwear and keep pool noise at a relaxing volume. For everyone's safety, glass bottles and drinking glasses are strictly banned in or around the water. No running, diving, or jumping is permitted, and vehicle parking is restricted to designated bays only.

4.6 Bushveld Braai & Fire Pit Safety 🔥

To protect our beautiful surroundings and ensure a safe experience around the fire, please follow these guidelines:
Designated Areas Only: Open fires and braais are strictly limited to the provided boma fire pits and built-in braais. Please do not make fires anywhere else on the property.
Never Unattended: A fire should never be left alone. The last person to bed must ensure the fire is completely extinguished with water or sand, especially on windy bushveld nights.
Spark Prevention: Please do not overload the fire pit with excessive wood. Flying sparks can easily ignite the surrounding dry bushveld or thatch roofs.
Kids & Pets: Keep a close eye on children and pets around open flames and hot grids.
Ash Disposal: Please do not empty hot ash onto the grass or into the bush. Leave it in the braai/pit for our cleaning team to clear safely

📝 SECTION 5: GENERAL INDEMNITY & WAIVER

While we do everything we can to ensure your stay is magical, guests utilize our beautiful bushveld property, units, pool, playground, game drives, and activities completely at their own risk. Jakkelsroep Accommodation, its owners, and team members accept no liability for any injury, death, loss, or property damage arising from natural elements, weather, utility disruptions, or unexpected events. We thank you for taking full custody and care of your belongings, visitors, and family during your getaway!

🧒 SECTION 6: TRAMPOLINE, SLIDE & JUNGLE GYM FUN SHEET

(Please complete if children are part of your traveling family)

We want your kids to have the time of their lives on our playground! To keep the smiles big and avoid injuries, parents and guardians agree to actively supervise children and share these safety steps:

Jumping Rules: (1) One at a time on the trampoline to prevent head-butts; (2) No flips to keep necks safe; (3) Keep the area around the mat clear; (4) No toys on the trampoline; (5) Keep spectators and pets clear from underneath the frame; (6) No shoes on the jumping mat; (7) Climb on and off carefully; (8) Talk about these rules together; (9) Keep pets off the surface; (10) Always keep a watchful adult eye nearby!
Weight Limit: Our 8-foot trampoline loves keeping kids safe, up to a strict limit of 150 pounds (60kg).
Slide & Jungle Gym Care: Wear comfy clothes without loose strings. Always slide feet-first. No running up the slide slope. On very sunny days, double-check that the slide surface isn't too hot for little legs. Avoid roughhousing on the climbing frames.

Playground Agreement: I/We give our children permission to use the playground under our direct adult supervision. We understand the risks of active play and agree to release Jakkelsroep Accommodation from liability for accidents that occur during playground use.

🛵 SECTION 7: RIDER ADVENTURE ACKNOWLEDGEMENT

(Applicable to Electric Scooters and Cycling Bikes)

Exploring our trails on two wheels is an incredible experience! This agreement ensures everyone rides safely and responsibly.

7.1 Enjoying the Terrain 🧭
The rider acknowledges that exploring agricultural trails and bushveld routes brings natural elements like uneven dirt, loose gravel, hidden stones, potholes, and local wildlife. It’s all part of the adventure, so please ride alert!

7.2 Riding Safely & Holding Harmless
Riders operate all rental equipment entirely at their own risk. By signing, you agree to release Jakkelsroep and its landowners from liability regarding personal injury or material loss during your ride, waiving the right to pursue legal claims for standard riding accidents.

7.3 Equipment Care & Third Parties
Riders accept personal financial responsibility for any accidental damage caused to public property, farm staff, or other guests during their ride. We kindly ask that you take great care of the equipment; replacement or repair costs for reckless damage will be billed to the rider.

7.4 Clear Minds & Healthy Riding ☀️
To keep everyone safe on the farm roads, we maintain a strict zero-tolerance policy for alcohol or narcotics before or during vehicle operation. Riders declare they are in good health and completely sober before mounting.

7.5 The Rules of the roads

Designated Roads Only: Please stay strictly on marked gravel paths and dirt roads. Do not ride near livestock, orchards, open dams, or active spray zones. No trail riding during heavy rain or lightning.
Age & Weight Limits: Motorized e-scooters require riders to be a minimum of 16 years old, with a maximum weight capacity of 120 kg.
Safety Briefing: First time on an e-scooter? No problem! Our team will conduct a quick, hands-on balancing, braking, and accelerating demonstration before you head out.
Helmets Are Mandatory: In line with national regulations, helmets must be securely fastened at all times. No helmet, no ride! Closed-toe shoes are required, and high-visibility vests will be provided for twilight rides.
Single File: Please ride in single file on narrow paths to ensure plenty of room for farm vehicles or passing cyclists. Please do not adjust bike seat heights or brakes without our technician's help.

If you need anything at all to make your stay more comfortable, our team is just a message away! Enjoy your bushveld escape!

Free Wi-Fi Policy

We are happy to offer you free Wi-Fi during your stay. By using our network, you agree to these simple rules:

🛠️ Hands Off the Gear

Please leave our network equipment alone.
Do not unplug, reset, or move any routers, modems, or cables.
If something is not working, let us know so we can fix it.

📶 Connection & Speeds

We do our best to keep you connected, but internet access is not guaranteed.
We cannot control service provider outages, bad weather, or system errors.
Service may drop or slow down occasionally, and we are not liable for any disruptions.

🔒 Browse Safely

This is a public network, so please use it at your own risk.
Keep your personal data secure and your antivirus updated.
No illegal downloading, hacking, or sketchy online activity, please.

⚠️ IMPORTANT NOTICE:
MY DEPOSIT OR PAYMENT IS PROOF THAT I HAVE STUDIED ALL THESE RULES AND REGULATIONS AND DO HEREBY ACCEPT ALL AS STIPULATED FOR MYSELF AND MY GUESTS.

PET RULES:

It is essential that you let us know and arrange with us if you plan on bringing pets with you during your visit.

There is a limit of 2 DOGS Unit 1 and Unit 2 only, particularly if they are big dogs.

All the other cottages are strictly not pet friendly.
Please note the dog charge of R200 PER DAY, Payable with accommodation, on invoice.
Please advise the NUMBER of dogs and SIZE of dogs, when making your booking.
Dogs own BEDDING/BASKETS, etc must be provided by owners.
If you do have an OLD TOWEL that you can bring to wipe dogs down, that will be much appreciated!
It is an absolute condition that dogs DO NOT sleep on any furniture, or in beds.
Dogs must be TICK/FLEA/PARASITE free. If an infestation results from your dogs not being parasite free, the cost of
fumigation will be for your account.
There are other accommodation on the farm. Dogs must be LEASHED when around the other cottages, guests and staff on the
farm, and kept under control at all times.
CONSIDERATION must be given to resident dogs, cats, horses, farm animals & wildlife.
NOTE that owners are fully responsible for their pets and any damages caused by pets must be paid by the owner on
invoice provided after departure.
Please be CONSIDERATE pet owners, pick up and dispose of pet waste and keep pet noise levels to a minimum,
considering other guests on the property.
Please also consider the next guests, who may be ALLERGIC.

GENERAL

1. The lighting of fires in the dry season i.e. from 1st May to the end October, is prohibited by Forestry Department
Regulations. Braais will be allowed at the cottages only in the built-in braais on the verandas. No fires must be made
anywhere else on the property.
2. Liability: The owners accept no responsibility for any death, injury, illness or disease sustained or suffered by any
person, or theft, loss or damage, to any property occurring within or arising from a visit to Jakkelsroep, or arising from
the use of any facility supplied to or made available, howsoever caused and whether or not due to the negligent act or
omission of the owners, their employees, agents, servants or representatives (the members of staff), by or their relationship
with the owners. The guests on their own behalf and on behalf of their dependents waive any and all claims of any nature

whatsoever whether arising out of delict or contract and whether or not arising out of negligent acts or omissions which they
might have against the owners and/or members of staff in this regard.

3. In addition, guests indemnify the owners and /or members of staff against all liability, damage or expense which any
third party visiting Jakkelsroep as a guest or invitee of a member may suffer or sustain in connection with
or arising from the visit or the use of any facility supplied or made available, notwithstanding that such loss, liability,
damage or expense may have arisen as a result of any act or omission, whether negligent or otherwise, on the part of the
owners and the members of staff.

4. Please would members pay careful attention to closed gates and ensure that they remain closed after passing
through.

PLEASE COMPLETE AND RETURN PRIOR TO CHECK IN @ JAKKELSROEP ACCOMMODATION

jakkelsroepaccomodation@gmail.com

I,____________________________, being a guest staying on Jakkelsroep Farm, Kloppersbos hereby agree to abide by the General Rules and Policies for 2026.

Signed Date __________________________

In order to update our records, please complete the following:

Residential Address: __________________________________________________________

Cell No. ________________________________E-mail Address____________________________________

To make a booking and to check availability please visit

Jakkelsroep Akkommodasie | LekkeSlaap